Rockland
Neighbourhood Association: Minutes of the Board
Meeting of Board of Directors
December 12th, 2007
Directors Present: Doreen Mueller, Janet Simpson, Dave Clark, John
Weaver, Wayne Poohachoff, Steve Peace, John Edwards, Mitch
Hammond
Regrets: Henry Phillips, Bea Holland
Summary of decisions and action items:
• ACTION: MH draft letter to Shell Station; summarize
conference call.
• ACTION: Traffic concerns will be raised with CALUC.
• ACTION: MH will copy 1322 Rockland Heritage
Renovation plan material to the LU(z) committee.
• ACTION: DM to draft a letter to City re Shell
Station process, and implications for trees at 1322 Rockland.
• ACTION: Send the LUC report on Verrinder Avenue
redevelopment to the developed and the City.
• ACTION garden committee to write to the City to
request a conservation covenant.
• ACTION: MH will draft a new letter of support for
Craigdarroch Care home.
Meeting called to order at 19:10
1. Agenda: Motion
to accept as amended (DC/JS)
Carried
New items
o Craigdarroch Care home
o Shell Station
o CALUC
o 1322 Rockland update
o Conflict of interest
2. Minutes of November 14th 2007
Motion to approve (JW/MH)
Carried
3. Correspondence, Telephone and E-mail
o Brian Sikstrom - Information from Large and Co. re:
heritage restoration plan – anticipates January 10 or 24 for Committee
of the Whole consideration of 1322 Rockland development.
o Government House social January 10th
o Meet the new LG –
o All RNA membership invited
o SP sent the membership list to Government House.
o Lloyd Ollila chair of nomination committee;
o Don Hamilton and Katherine LeSeur, as members
o Conflict of interest information
o Norman Clark - Speed Bumps in Germany - their
solution
o JS email - revised garden description on Website
(done)
4. Business Arising:
o Fernwood meeting with Corey Manton, Arborist
o Public meeting on Shell Station - plan had trees,
boulevard.
o Residents surprised that trees removed.
o First draft agreed to keep trees, but by the time
Underground services, design panel, engineering, etc gave their
specifications, trees were compromised, and therefore gone
o There is nothing in the process that brings the
revisions back to the neighbourhood for review.
o Developer gave $25,000 to the city to
undertake new landscaping, - large, established trees - supported by an
irrigation system.
DISCUSSION: What implications for 1322 Rockland? –
Within the house envelope, trees can be removed. Even those trees that
are flagged for retention are likely to be compromised as their drip
line intersects the building envelope.
What process to maximize tree protection? – suggestions:
o $10,000 bond for tree survival, as an alternative
to iterative referral?
o Conditions attached to development permit, not to
developer.
o Changes to access, egress too late.
o Rules at the time did not require notification of
Rockland Neighbourhood Association.
o Safety concerns not acknowledged by City staff, but
they will do a review, after one year.
ACTION - MH draft letter to Shell Station; summarize conference call.
ACTION - Traffic concerns will be raised with CALUC.
o CALUC meeting
o Need a process that refers back to Neighbourhoods
for substantial changes (density, form, option for second public
meeting).
o Next iteration - a redraft of notice to ALL
residents within 100 m regardless of neighbourhood boundaries.
o Notice comes back to LUC chair on number of notices
sent out to assist with securing an appropriate venue.
Motion (DC/SP) - to send out the draft letter as amended over the
signature of RNA
President. Carried
o 1322 update Heritage renovation plan done for Large
and Co by Don Luxton. Cost of renovation of the main house estimated at
$3M.
ACTION - MH will copy material received to the LU(z) committee.
o Committee of the Whole could review 1322 Rockland
on January 10th or 24th. Suggest a notice to membership on or
about January 2nd with a heads up on status and possible Committee of
the Whole dates - last chance for registering your concerns by phone,
by mail, or by showing up at Committee of the Whole.
ACTION - DM to draft a letter to City including the following point:
o Outcome of the Shell Station development raises our
level of concern and prompts us to recommend that City require a
substantial bond to assure maximum care to heritage trees at 1322
Rockland.
o Verrinder Avenue redevelopment
o House moved forward on lot, and existing turret
will continue to intrude on setback, therefore requires variance.
Motion (DC/JS) to send the LUC report, as revised, to the
developer and to the
City. Carried
5. New Business
o Newsletter
o sent out by email to those on the list, and send
hard two copies to those not on the list, with a request that recipient
pass one copy along to a prospective neighbour.
o AGM
o Speaker - Water - Jack Hull, (alternate Nils
Jensen).
Motion (DC/JW) to approve an Honorarium of $100 for AGM keynote speaker.
Carried.
ACTION JW will draft a letter of invitation over DS signature.
o Nominations - Lloyd Ollila suggests a notice (3rd
class postal distribution) to all residents requesting nominations and
new members.
o Woodland Garden - covenant to ensure long term
retention as a woodland garden with an extension focus.
Motion – (DC/WP) that the garden committee draft a letter to the City
to request a conservation covenant to ensure retention as a woodland
garden. Carried
o Craigdarroch Care home
o renovations, upgrades and changes to the exterior
facade. Previously LUC report was included within the body of a letter
from the RNA board that spoke to the merits of the proposal, listing a
few concerns.
o Proponent has asked for an additional letter of
support
ACTION MH will draft a new letter noting that we have previously
outlined the merits of the proposal, and detailed minor concerns (copy
attached). In balance we support the proposal.
o Greenway Plan has identified Rockland properties
that are potential candidates for easements that may contribute to the
Pemberton trail. Craigdarroch Rest Home has been approached to grant
such an easement.
o RNA board has previously approved the process in
principle, but is mute on any individual negotiation between a
developer and the City.
6. Committee Reports
o JW attended the Police Board meeting.
7. Close of meeting -
Motion: To adjourn (DC/JS)
Carried