Rockland Neighbourhood Association:  Minutes of the Board

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Meeting of Board of Directors

December 8th, 2008

Directors Present: Doreen Mueller, Janet Simpson, Dave Clark, John Weaver, Lois Johnson, John Edwards, Bob June, Jurgen Mitbrodt, Richard Cane,
Absent: Carrie Greschner, Jarren Butterworth, Wayne Poohachoff,

Summary action items:
•    Motion – to appoint Lloyd Ollila, Don Hamilton and Katherine LeSeur to the nomination committee
•    Motion - to renew membership in Craigdarroch Castle Society
•    Action - Send a copy of Mitch Hammond response regarding the article in Focus magazine to board members, for information.

Meeting called to order at 19:06

1.    Agenda
New items: Traffic calming at 1370 Richardson; 1717 Gonzales; Preparation for Annual General Meeting
Motion     To accept agenda, as amended.  (DM/JM)    Carried

2.    Minutes of November 12th 2008
Land Use (zoning) Craigdarroch Rest Home - -“excellent architecture in sympathy with the neighbourhood” is what is wanted, not what is being delivered by the proposal.
Land Use (strategy) “… benches on walking routes to shopping and to tourist attractions.”
Motion to accept minutes, as amended. (JW/DS)    Carried

3.    Business Arising
•    2009 Board members – who will stand?
o    LJ; RC; BJ; JE; JS; DM (past president), DC (director, not officer)
•    Nominating committee
. Motion to appoint Lloyd Ollila, Don Hamilton and Katherine LeSeur to the nomination committee. (DM/DC)    Carried

4.    Committee Reports
•    Land Use (zoning) –
•    Plan to add the neighbours’ feedback form to the RNA web site
•    Article in Focus magazine
Motion To briefly summarize the article and post that, along with the Mitch Hammond response, on the RNA web site. (JS/RC)        Defeated

Action: Send a copy of Mitch Hammond response to board members, for information

•    Letter regarding 1048 Craigdarroch went to Council and City staff.
 
o    CAN –
o    Hasn’t fulfilled its objectives of developing unified responses from Community and Neighbourhood Associations.
Motion That we as an association no longer participate in C.A.N., and that we notify C.A.N. in writing, with a copy to the Council and City staff.
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o    Traffic
o    Resident at 1370 Richardson says that traffic calming island will impact access to her driveway. RC contacted City staff and City has accommodated by reducing the length of the proposed island.
o    Garden
o     - planning another Master Gardener day in April

•    Land Use (strategy)
VIHA harm reduction advisory committee. Confusion over “no go” zone for the mobile needle exchange unit. Proving hard to connect with clients with a mobile unit.

5.    Correspondence
•    Cary Bulletin
•    Renewal notice for membership in Craigdarroch Castle Society
Motion  to renew membership in Craigdarroch Castle Society (DC/RC)     Carried
•    Association insurance renewal – Any changes?

6.    New Business
•    Annual General Meeting February 11, 2009
o    Location Grace Lutheran proposed. BJ will investigate.
o    Scan membership lists for volunteers for set-up.
o    Speaker – Place this first on the agenda. Propose the new Chief of Police. JW will send an invitation, and one to the Police Board.
o    BJ will send invites to Council, Deb Day and Brian Sikstrom.
o    Notification to membership through a mail out; include a membership form.
o    Report will include draft minutes, committee reports and updated biographies of those standing for office and director positions.


Close of meeting –
Motion to adjourn (JW/DC) at 20:27        Carried