Rockland Neighbourhood Association:  Minutes of the Board

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Meeting of Board of Directors

December 8th, 2004

Directors Present: Catherine Spencer, Helmut Hissen, Dave Clark, Doris Schuh,
        Brian Allen, Giorgio Amarilli, Susan Bartol-Drinker,
        Linda Foubister, Jane Lunt, Ethelyn McInnes-Rankin.

Regrets: Mary Picard, Leida-Marie Grant.

Meeting called to order at 19:30.

1.  Agenda:  Motion to accept: SBD/GA                    Carried

2.    Minutes of November 10, 2004:  Change SBC to SBD
Motion to accept as amended: SBD/GA                Carried

3.    Correspondence:  
Letters
-    Cary Bulletin
-    Response from Chief Justice to our letter wherein we voiced concerns with lenient sentencing.
-    City Council minutes

4.  Committee Reports
Environment/Graffiti – LF
-    BC Hydro was requested to remove graffiti from telephone poles on St. Charles Street.  It is not clear if action was taken.
Suggestion: Individual directors should communicate with BC Hydro to encourage action.

Garden - EMR
-    The last work party of the year was recently undertaken.
-    An inventory of plants is underway.
-    A slide show of the garden is proposed for the AGM - assistance sought to develop a computer-based presentation.
-    Action: DC will contact JS
-    Action: can the City or Don Hamilton provide a laptop and computer projector?

Land Use -  (report by BA)
-    Immediate neighbours were invited to an informal meeting with the Land Use Committee.
-    A summary of the neighbours' concerns has been drafted and will be sent to Ms. Wei Tu for information.


-    Discussion: Are committees empowered to write letters without the formal approval of the final draft by the Board? In general, where the position of either the committee or the board is being presented, the answer is yes. In this case, however, the LUC is merely presenting a simple record of what was said, so the letter to Ms. Wei Tu does not need to be supported by a motion by the board.
-    Action:  The revised draft will be sent to Ms Wei Tu.  We shall await some significant new action on her part before we consider scheduling another meeting.
 
Newsletter - HH
-    The RNA will partner with the Fairfield Community Association to add four pages to the Fairfield Observer, which will be distributed January 2-4, 2005.
-    Is there an opportunity to get positive coverage in the "Victoria News"?
Action - HH

Social – (for Rhya Lornie)
-    The bill for November event is ready for payment.

Traffic - LF
-    The letter on Lotbiniere Avenue was sent to the City, with a copy to Frank Hess.
-    RNA should take a comprehensive and strategic look at the Greenways program and how it will be implemented within Rockland before we get involved in any individual project.
-    Action:  LF will phone Frank to encourage that he proceed with his plan, even though the RNA is not presently in a position to participate more actively.

C.A.N. - SBD
-    SBD did not attend the recent meeting.
-    January agenda includes discussions on prostitution and crime.
-    December meeting (social) is on Wednesday, December 15th  at City Hall - all RNA directors are invited to attend

Walking Tour - LF
-    LF working to get links to the Rockland Walking Tour web page on other related web sites.
-    Hope that the brochure can be printed in time for distribution at the AGM in February.

Land Use Coordinating Committee - HH
-    Met with Alison Meyer, City Planner, to discuss procedures on rezoning, land use proposals, etc.
-    City may take a greater role e.g., identifying and notifying nearest neighbours in rezoning applications.

7.    Annual General Meeting:
-    Suggest February 2nd at the Truth Centre
-    Nominating committee to be appointed by the chair, LMG
-    Reports from Janet Simpson (Garden), Linda Foubister (walking tour), Dan Cochrane (emergency preparedness)
-    Suggested keynote speaker: Danda Humphries or a Geologist.

8.    Date and Place of Next Meeting:  
    January 12, 2005 at 7:30 p.m. in the Government House Volunteers’ Centre
    
9.    Close of meeting -
Motion: To adjourn                             Carried     

Meeting closed at 21:18.