Rockland
Neighbourhood Association: Minutes of the Board
Meeting of Board of Directors
October 24th, 2007
Directors Present: Doreen Mueller, Janet Simpson, Dave Clark, John
Weaver, Wayne Poohachoff , Steve Peace
Regrets: Henry Phillips, Bea Holland, Mitch Hammond
Absent: John Edwards
Summary of decisions and action items:
• ACTION: JW Invite a police officer to AGM
• ACTION: WP, as LUC member, follow up with the City
on impact of increased traffic accessing 1322 Rockland if development
proceeds.
• ACTION: DM follow up to determine how application
for Home Depot funding could be improved.
• ACTION: Scan reply from City re: 1322 Rockland and
post to RNA web site
• ACTION: Table the issue of change to the ingress
from Fort Street to the Shell Service Station, as neither Mike Hannah
or Mitch Hammond are here to speak to the issue.
• ACTION Prepare draft Newsletter articles for
November 14th. Publish Nov 26 or 30th
• ACTION: Newsletter include a call for nominating
committee, and a description of various opportunities for service.
• ACTION: Need a higher level of commitment for
attending both board and committee meetings.
Meeting called to order at 19:10
1. Agenda: Motion
to accept as amended (DC/JW)
Carried
New items
• Shell Station Access
• Newsletter
• Nomination Committee
• Treasurer’s Quarterly Report
• Polled Vote
• Board, Committee and Agenda
• 1322 Rockland update
2. Minutes of September 12th 2007
Motion to approve (DC/SP)
Carried
3. Correspondence, Telephone and E-mail
• Information package sent to S. Melville on request.
• Notice of Police Board Meetings, 2nd Tuesday of
every month, between 4 and 5 PM. JW will attend when he can.
o JW report - from last PB meeting - issues -
downtown drugs homeless and bar closing. In Victoria, case load is 80
per officer vs. BC average of 50.
o Maureen Meikle, PB administrative assistant
requests a standing invitation to attend the RNA’s board meetings
Motion: to extend a standing invitation to Maureen Meikle to attend the
RNA’s board meetings (JW/DM)
Carried
ACTION: JW Invite a police officer to AGM
• From Brad Dellebuur: Proposed development of
1322 Rockland is not big enough to impact traffic, so City won't
require developer to undertake transportation study.
o DISCUSSION: Egress and ingress is seen to be a
problem.
ACTION: WP, as LUC member, follow up with the City.
• From Home Depot: No grant for Garry Oak seedlings -
application "not competitive" –
ACTION: DM follow up to determine how application could be improved.
4. Business Arising:
• 1322 Rockland - follow up with Brian Sikstrom -
City has received development plan but has not yet received the
requested restoration Plan from the Developer, so won't go to Committee
of the Whole before December 6th.
o Also, list of public meeting attendees requested by
developer, but issue appears to have been resolved.
ACTION: Scan reply from City re: 1322 Rockland and post to RNA web site
• Shell Station ingress changed from angled to right
angle, to allow traffic to enter directly from Joan Crescent.
ACTION: Table, as neither Mike Hannah or Mitch Hammond are here to
speak to the issue.
o Polled votes.
o At the December 13, 2006 RNA Board meeting a
resolution was passed: “… the Board of Directors put forward an
addition to the Association's Bylaws requiring polled, recorded votes
with respect to Land Use-Zoning resolutions , presenting the
appropriate resolution to the Membership for the AGM Feb 2007 for
ratification …”;
o 3 conditions were to be met to the satisfaction of
the board at the January 2008 board meeting, otherwise the motion died,
unimplemented.
o DISCUSSION: We now have Directors’ liability
insurance, and we have a conflict of interest policy. Should we proceed
with the wording of a proposed amendment to our bylaws?
5. New Business
o Newsletter
o Have a Woodland Garden article, but need more copy
for a November issue. Suggest –
o 1322 Rockland status;
o Garbage and green wood in fireplaces.
o Keeping storm drain grates clear of leaves.
(adopt-a-grate)
o Street Trees - Corey Manson, Arborist.
o Membership, committee opportunities
o Upcoming AGM
o "The next wave of heritage homes" – John Decastri
designs
o Police Board meetings
o What's new in recycling - beyond the blue box -
Susan Melville
ACTION Prepare draft articles for November 14th. Publish Nov 26 or 30th
o Nominating Committee must be formed at least 30
days prior to AGM.
ACTION: Newsletter include a call for nominating committee, and a
description of various opportunities for service.
o Board functioning at a low level
ACTION: Need a higher level of commitment for attending both board and
committee
meetings.
o Propose Wednesday February 13th as date for 2008
AGM.
6. Treasurer’s Report
Balances
General account - $6880.08
Base funding - $4251.49
Garden -
$4362.97
Walking Tour - $1501.22
7. Committee Reports
o Garden
o Interpretive signs in production
o Planted 500 bulbs salvaged from development sites.
8. Close of meeting -
Motion: To adjourn (DC/JS)
Carried