Rockland Neighbourhood Association: Minutes
of the Board
October 10th, 2012
Directors Present: Janet Simpson (JS), Dave Clark (DC),
Norman Clark (NC), Bill Brooks (BB), David Hambleton (DH), Catherine
Spencer (CS)
Regrets: Bob June (BJ), Jane Wheatley (JW), John Edwards (JE),
Absent:
Guests: Councillor Ben Isitt (BI),
Summary of motions and actions:
Motion – That NC sign the T-2 and submit HST refund request on RNA
letterhead
Motion – To alert the listserve to Shaw Cable’s rebroadcast of the
proceedings of the town hall meeting regarding the Sewage treatment
plant
Action – To propose to the City that sewer levies be based on water
use during winter months (not including irrigation seasons)
Action – To send notification of public meeting regarding
development at the corner of Richmond and Oak Bay through list serve
and on the web page.
Action – To ensure next year’s application for the matching grant
identifies meetings and gatherings as an intended use of the funds.
Meeting called to order at 19:06
1. Agenda
Add Financial report
Rockland identity
Motion to accept agenda as amended (
DC / DH )
Carried unanimously
2. Minutes of September 12th, 2012
Corrections:
Bill Brooks
Stadacona
Conrad Nyren (proponent / developer for Mr. Mears on Rockland)
Motion to accept minutes as amended
(DC / BB )
Carried unanimously
3. Councillor’s Report
Ben – Open government – City and CRD - arising from Focus magazine
request for information under FOI – there was an attempt to restrict
FOI requests (section 43 requests). City staff withdrew the motion,
preserving access to information. Work towards pro-active
disclosure.
CRD passed a motion regarding proactive disclosure, following
Vancouver’s lead.
OCP public hearing – first amendments to new OCP, of housekeeping
nature.
Questions: - better define Development Permit requirements for areas
including DPA 15D (Rockland duplexes).
Answer to last month’s question – New limit for number of floors for
apartments along arterial (Fort and Oak Bay) are in effect now; does
not have to wait for a local area plan.
CRD voted to retain political oversight of sewage RFP / RFQ (rather
than the commission)
ACTION: Proposal – base sewage taxes on winter water use (As does
Saanich), rather than counting summer irrigation rates, because
irrigation water does not directly contribute to either sewage or
storm water volumes. Particularly as agriculture is now recognized
as an allowed home-based business in Rockland.
4. Business arising from the minutes
Rockland Stroll recap
JS – report from Bob June: Reminder – wind-up celebration for the
volunteers 2-4 on Sunday, October 14th.
590 volunteer hours, and $2500 in invoices to date.
Has City Grant holdback of $100 been applied for yet?
Photos of the event will be submitted to Don Hamilton for display on
the web site.
5. Committee Reports
Finance
(CS) For accounting purposes, track the funds that originate from
the City separately from income from memberships, etc.
ACTION: review the terms of the matching grant to ensure the
language around allowable use – celebrations and gatherings is
incorporated into next year’s base funding grant application.
(NC) Applied for GST/HST rebates for 2011.(T-2 short form) Required
preparation of balance sheets – (Assets / Liabilities / Income /
Expenses.
Will apply for similar rebates for the 4 years previous. Potential
Motion (BC/JS) That NC sign the T-2 and submit HST refund request on
RNA letterhead. Carried
unanimously
(Ben Isitt left)
Land Use
1656 Richardson Garden Suite hearing: Access will be from
Richardson, not from the laneway.
Condo development on corner of Oak Bay Avenue and Richmond. Public
Meeting Wednesday, November 7th at Garry Oak room in Fairfield
Community Centre.
ACTION – send notification through list serve and on the web page.
Police Board CS attended yesterday’s meeting.
Membership and Welcome -
3 new welcome packages delivered.
Traffic -
• New committee members Brenda Cannitz, Jennifer
Palmer and Eileen Nurmi, on Warren Gardens –– City has monitored
speeds, but has not analysed the data.
• Meeting booked at St. Mattias Church,
tentatively for Thurs, Nov 8th from 7 to 9PM ($37 for 2 hours)
6. New Business
Possible presentation from Jamie Graham at Board meeting November
14th.
Rockland Identity (NC)
Quadra and other villages have Hydro and telephone boxes – do we
have any in Rockland? Could we help design the graffiti-resistant
covering with graphics that promote the neighbourhood in some way?
(DC) Consider other entry points to Rockland as candidates for
Monuments, similar to the Millennium project at the corner of
Gillespie and Rockland.
Sewage Report (NC)
Town Hall meeting regarding Sewage Treatment Plant was held October
3rd and the proceedings will be televised on Shaw Cable on the
following days:
Oct. 28th at 8:30 PM
Oct. 29th at 7
Oct. 30th
Oct. 31st
Motion – (DC/BB) that we alert the listserve to Shaw Cable’s
rebroadcast of the proceedings of the town hall meeting regarding
the Sewage treatment plant held October 3rd, 2012.
Carried unanimously