Rockland Neighbourhood Association
Meeting of Board of Directors

October 12th, 2005

Directors Present: Linda Foubister, Helmut Hissen, Giorgio Amarilli, Yule Heibel, Janet Simpson, Dave Clark, Brian Allen, Henry Phillips, Susan Bartol-Drinker, Catherine Spencer
Regrets: Doris Schuh, Ethelyn McInnes-Rankin, Councillor Chris Coleman

Meeting called to order at 19:35.

1.  Agenda: New items: Membership in Friends of Government House; Disposal of old records
     Motion to accept: as amended                    Carried

Minutes of September 14th, 2005:  Motion to accept        Carried

Business arising from the minutes
Location of November Board meeting: Helmut Hissen will host
Formulate questions for civic Mayoral candidates
Social  – GA consulted Craigdarroch Castle representatives about November social. It could be more appealing by deferring until December when the Castle will be seasonally decorated. It was decided to defer event due to:
No volunteer to coordinate
Catering costs too high
Attendance too low
Suggest we re-evaluate next year and consider a different format to achieve our objectives (i.e. increase membership) at a reasonable cost.

Committee Reports
Land Use -
Next meeting Oct. 26th
Terrace Avenue: 2 houses to be constructed
1501 Laurel Lane: rezoning to increase from 7 units to 9, legalizing suites

Traffic and Safety
Block Watch meeting: held October 4th at the Truth Centre. Attended by 50 or 60 people. Discussion: 150 posters required for adequate posting to corner and mid-block poles. Two evenings to put up, one evening to take down. Mail out of flyers may have increased attendance.
Crime Prevention through Environmental Design (CPTED) workshop may be paired with an Emergency Preparedness event one week apart so both can be advertised with a single mailing. Target February after the AGM.
Some complaints received about speeding on Rockland and on Moss. HP will follow up with another request to enforce speed limits.
What projects on the 1999 Neighbourhood Transportation Management Plan are not on the City’s work plan for coming years? What is the process to add additional projects? Is a full revision of the plan warranted? HP will enquire.
What is the law regarding pedestrian right of way, both within a crosswalk and outside of a crosswalk?
What is the status of the petition that Richardson residents sent to the City requesting traffic calming and reduced speed limit on Richardson Street (a designated a secondary collector)?
What is the process for residents of lower Terrace Ave. to request “residents only” parking?

Graffiti
The City has stenciled the vine pattern on three poles at Rockland and St. Charles as a pilot project in the Adopt-A-Pole program.
SBD volunteered to attend a proposed demonstration of the use of the stencil.

Garden
Considering options for interpretive signage.
Reimbursement requested for minor expenditures.

CAN
Reviewing the Terms of Reference.

Welcome Packages
Delivered to 1570 Rockland, 1270 Rockland, 707 Moss, 703 Moss, Carberry Gardens.

Community Association Land Use Committee (CALUC)
On September 22nd, the Committee of the Whole reviewed the new CALUC Terms of Reference and Procedures for Processing Development Applications and requested info on notification radius for “immediate neighbours” for three options: 22 metres, 50 metres and 150 metres.
Official notification to RNA is forthcoming.
Purpose of CALUC achieved, but has been asked to advise on 5 new issues.

Victoria Urban Development Agreement (VUDA)
Neighbourhood reps invited to sit on Action Tables on October 31 to recommend priorities for the VUDA.
SBD will be designated representative for RNA Board. HH and YH may also attend.

Newsletter  
YH will assume the editor role – thanks to HH for his productive energy to date.
Nov 7th deadline for Winter edition. Suggested content: notice of AGM; Information on Craigdarroch Castle’s recent property acquisitions and plans; notice of the Walking Tour Brochure; Block Watch program; approved CALUC procedure; VUDA; Ballet Victoria operating from Truth Centre; Langham Court renovations; City of Victoria Youth Council.

New Business
Tree Bylaw – What is its status?
Friends of Government House: annual membership fee due
Motion: To approve payment of $50 (DC/HH)            Carried

Web Service Provider:
Motion: To approve payment of $174.42 (DC/BA)            Carried.

Records: LF will check Society Act for length of time records must be retained. Any records older than this will be turned over to RNA archivist Bev Patterson for sorting and long term storage.

Correspondence
Mail:
City Council Minutes: various dates
City inspectors will investigate apparent illegal suites in the 1700 block of Rockland Ave.
Urban Development Institute – notice of lunch meeting
Cary Bulletin – AGM October 15th; request to use our e-mail list to publicize upcoming craft fair
Email
InnovativeCommunities.Org, a new organization to combat poverty and homelessness, offered to give presentation
Drug symposium in Vancouver on October 19th
Residents of Camosack Manor have expressed concern that the Pemberton Trail proposal posted on the RNA website proposes to cross their residential property
Enquiry: Any restrictions on parking recreational vehicles on private property? (none known)

Date and time of next meeting
    November 9th, 2005 at 7:30 pm at HH’s home.
    
Close of meeting -
Motion: To adjourn                             Carried     

Meeting closed at 21:55