Rockland
Neighbourhood Association: Minutes of the Board
Meeting of Board of Directors
October 11th, 2006
Directors Present: Janet Simpson, Linda Foubister, Dave Clark, Doris
Schuh, Doreen Mueller, Susan Bartol-Drinker, Frank Hess
Regrets: Henry Phillips, Ethelyn McInnes-Rankin, John Weaver, Mitch
Hammond,
Absent: Wayne Poohachoff,
Guests: Councilor Bea Holland, Catherine Spencer, Mike Hannah
Regrets for November: DM
Meeting called to order at 19:18
1. Agenda: Motion
to accept (as amended): (LF/DM) Carried
Add:
• Treasurer's report
• New business:
o Moss Rocks Park,
o Treasures of Rockland;
o Lotbiniere greenway
2. Minutes of September 13th: Motion to approve (as
amended) (LF/DM) (JS will send a
message, not draft a letter) Carried
3. Treasurer’s report (DS)
• General base funding - $2774.55
• membership -
$6467.15
• garden -
$6801.21
• walking tour -
$1501.22
4. Councillor's report (BH reported through HP)
• Follow up on Lotbiniere – BH talked to Brad
Delabert –
o will be closed to through traffic, using removable
bollards.
o will be gated on October 31 for Hallowe'en, if the
work has not been completed at that time.
• Blasting bylaw - now construction requires a permit.
o Questions:
• Who is the “approving Engineer”?
• Consider referrals to arborist, ground water
specialist for impact assessment.
• Any referral or notification to Neighbourhood
association?
• Healthy Communities Grant - up to $2500 –
o Could it apply to preparation for Neighbourhood
planning?
o Any opportunities for infrastructure grant to get
wiring underground?
UBCM is the mediator for many grants and City staff monitor
opportunities.
5. Correspondence and E-mails
o Correspondence:
o City: Council minutes
o Cary Bulletin
o Membership Renewal notice for FoGH
o E-mail
o Trent St. Forcemain - routed through Gonzales –
o Oct 25th 4:30 to 8:30 at St Matthias Church open
house to inform neighbours of the plan –
o 8 months disruption on Richardson from St. Charles
to Madison.
o D. Dewitt - volunteering to coordinate graffiti
removal – also Suzanne Wilson will help.
o Suggestion: Mylar coating to make cleanup on post
boxes easier?
Motion: (LF/SBD) LF to draft a letter for HP signature to Canada
Post: Identify the issue of Graffiti and recommend mylar coating.
Copies to Mayor and Council and to MP Denise Savoie.
Carried
Discussion:
o Could City’s agreement with Canada Post include a
requirement for prompt cleanup?
o SW has additional concern that “Goodbye Graffiti”
contract for area east of Moss St cancelled.
6. Business arising
o JS - contacted City re: refresh of transportation
safety plan; no reply to date.
7. New Business
o Moss Rock Park - LF attended on-site meeting –
o request that city purchase lot and house adjacent
to the park –
o also fronts on Bond Street, so could be
incorporated into a greenway that would connect up with Government
House and Abkhazi Gardens.
Motion: (LF/DC) – That the RNA write to Mayor and Council to
support the concept of acquisition of this property.
o LF attended motivational meeting – “Identify
Community Treasures"
o favourite view, tree, person, road, ...
o rotating gallery of pictures on the RNA website.
Motion: (LF/DC) That the RNA initiate a "Treasures of Rockland"
initiative. Carried
Discussion: link to a Community Mapping Exercise; examples exist for
James Bay and for Vic West.
• In July RNA supported Cafe Fairfield -
• They received funding from 2010 Olympic Legacy fund.
• Related event on Sunday October 15th at Fairfield
Community Place 1330 Fairfield Road.
8. Committee Reports
Land Use (zoning) –
• Committee meeting end of September
• Shasta Place - application for variance on
setback
• Oak Bay Avenue – variance on patio placement.
Land Use (strategy) –
• Sept 19 presentation - 30 to 40 people attended
• Western Boundaries
• construction of gates at Craigdarroch and Joan
Crescent is underway by management
o Pemberton Trail –
• some resistance from private
property owners (Camsack and Wilmar properties) can be expected
• increasing efforts to block
existing informal
access.
o Potential projects for LU Strategy
• Historical - heritage standards that would
complement the RNA Plan (this would require more resources than the
committee has currently)
• Western Boundaries - there are volunteers to move
this forward.
• Smaller projects –
Look at underground wiring, and lighting in a more heritage type of
style
Registry of heritage assets
Tree inventory.
Discussion
• keep track of all these good ideas, prioritize them
and keep them in the hopper.
• Priority is the "Gateway" project - a signature
style for marking entrances to Rockland.
Newsletter -
- Vic West Voice considered as a model of a community
newspaper, but doesn't work for Rockland because lack of related
Business Advertising.
Traffic
- FH: Lotbiniere - Ownership settled - through
traffic will be eliminated, with removable bollards south of HH
driveway.
Discusion: Link to historical interpretation on life of His Honour M.
Lotbiniere?
Emergency Preparedness
Continuing with the weekly routine of emailing out to our list specific
ideas for preparing for emergencies.
Garden –
• Snowberries removed over shallow soil, and Nootka
Roses will be encouraged in that area..
• Signage decision: - two signs, or one?
Walking Tour:
• Opportunity for matching grants - walking map,
community mapping exercise
• Be ready with grant application to develop a
community map.
9. Date and time of next meeting
November 8th, 2006 at 7:00 pm at the Volunteers’ Cottage on Rockland
Avenue.
10. Close of meeting -
Motion: To adjourn (DC/JS)
Carried