Rockland Neighbourhood Association:  Minutes of the Board

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Meeting of Board of Directors

August 13th, 2008 (Approved)

Directors Present: Janet Simpson, Dave Clark, John Weaver, Lois Johnson, John Edwards, Jurgen Mitbrodt, Richard Cane, Carrie Greschner,

Regrets: Doreen Mueller, Jarren Butterworth,
Absent: Bob June, Wayne Poohachoff,

Summary action items:
•    Motion to finance a further legal opinion on density confusion issue, if necessary
•    Motion to approve a budget to cater light refreshment.
•    Motion - to reschedule the November Board Meeting to November 13th
•    Action - book a meeting with Deb Day
•    Action - deer-proofing garden article for next newsletter


Meeting called to order at 19:06

1.    Agenda
Add: Graffiti to list of Committees
Add: Deer in Rockland; All candidates meeting
Change Business Arising to follow Councillor’s report

Motion To accept agenda as amended.  (JW/RC)        Carried


2.    Minutes of June 11th 2008
Change:
•    #4 1059 Verrinder Avenue
The developer was not aware that meeting had to be held, before an application can be filed at City Hall.

Minutes of June 11th 2008
Change:
o    Mike Hannah sent information relating to the Shell Station
o    Treasurer's report: General account balance = $11123.97

Motion to approve June, July minutes as amended.  (JW/LJ) Carried


3.    Committee Reports
•    Land Use (zoning) –
•    1048 Craigdarroch Nursing Home
•    Committee of the Whole rejected last year’s application
•    Revised plan presented to the LU(z) committee
•    Community meeting date not yet set.
•    Clarify the boundary between Rockland Neighbourhood and Fairfield Community.
•    1994 incorrectly showed laneway east of Linden as the boundary.
•    Actual boundary is down the center of Linden, from Richardson to Rockland Ave.
•    Planning Department presentation to Committee of the Whole on feedback resulting from the Neighbourhood Planning discussion paper:
•    There will be no Moratorium on permit applications while neighbourhood plans are updated.
•    :Whenever an OCP amendment or rezoning is approved by council the Neighbourhood Plan will also automatically be amended to reflect these decisions.”
•    JS sent letter with concerns over the short window of opportunity to reply to the heritage modification permit for 834 Pemberton.
•    Density Confusion:
•    Jay Jennings is researching, adding to the DeVilliers' statement from 2 years back
•    LUz has prepared a brief, requesting clarification in writing. Brian Sikstrom on side with RNA interpretation. Seek clarification in writing from Deb Day.
ACTION - book a meeting with Deb Day
Motion: (CG/JE) That the RNA Agree to finance a further legal opinion on this issue if necessary.
Discussion: Is a second opinion going to change the minds of council?            Carried
•    Crystal Court - LUz drafted a letter re 17 storey development to support the James Bay/Downtown Community Associations. Letter urged CoW to reject the application – Three times higher than currently permitted, skyline impacted, character eroded, highly visible first impression for visitors.

o    Traffic –
o    accident at Shell Station - restraint stanchion replaced to the same design.
o    Sent letter to Richard Adams regarding tour bus parking - no reply, yet. Some 35-passenger busses circumvent no-tour bus signs by using Royal Terrace, then East up Manor, and North on Craigdarroch.–.

•    Graffiti
o    BC Hydro dropped off gallons of paint and brushes.
o    Any opportunity to use Restorative Justice - Community Service as a way to address graffiti?

•    Social
o    CG Volunteers her home for October Meeting Potluck with Board meeting following.
Motion (JW/JM) to approve a budget to cater light refreshment. Carried



4.    Business Arising
Motion (DC/JS) In light of the proposed all-candidates meeting on November 12, that the November Board Meeting be rescheduled to November 13th       Carried

Motion  (JW/JE) - Business arising from the minutes should follow the approval of the minutes.     Carried

•    Newsletter was posted to website, and notification to other NA/CA as they requested.
•    JW did check the member payments 142 or 141 membership

5.    Correspondence
•    Keith Vass sought comments as follow up to letter re Police services
o    JS will take over chair from DM, who will stay on as president.

6.    New Business
•    Deer in Government House
o    Neighbours getting increasingly agitated
o    RC suggests contact BC Wildlife for control measures
o    CG - Some neighbours consider it wildlife viewing
o    EMR reports that BC Conservation Officers have neutered and released a deer.
              ACTION - deer-proofing garden article for next newsletter

Close of meeting –
Motion to adjourn (JW/JM) at 20:46        Carried