Rockland Neighbourhood Association / Board Minutes June 11, 2008

Rockland Neighbourhood Association: Minutes of the Board

Meeting of Board of Directors

June 11, 2008

Directors Present: Doreen Mueller, Janet Simpson, Dave Clark, John Weaver, Jurgen Mitbrodt, Lois Johnson, John Edwards, Bob June, Wayne Poohachoff

Regrets: Jarren Butterworth, Carrie Greschner, Councilor Bea Holland

Absent: Richard Cane

Summary of decisions and action items:
•    Motion to increase the budget for the social event to a maximum of $1000
•    Motion to investigate the possibility of holding an all-candidates meeting
•    Motion JW draft a letter re: burden of police costs to be sent forward to the Solicitor General
•    Action Send information on new residents to Dave Clark
•    Action DC send member list to JW for reconciliation of fees paid.

Meeting called to order at 19:06

1.    Agenda
Add: Report from meeting with the Police Board
Add: Need C.A.N. representative for June 18th meeting
Add: Social Committee report.

Motion To accept agenda as amended. (DC/JW)        Carried

2.    Minutes of May 14th 2008

Motion to approve minutes. (DC/DM)    Carried

3.    Committee Reports
•    Land Use (zoning) –
i.    Informal meeting (no quorum)
ii.    Letter re: Pemberton heritage designation sent out
•    Would like to send out a supplementary letter to heritage committee because there was insufficient time for an adequate response.
iii.    The preparation of a preliminary project information form and Neighbourhood feedback form for the preliminary meeting with the developer is in progress.
iv.    Wait for an application in progress to determine if a form is required
v.    1059 Verrinder is not ready for a community meeting yet. The developer was not aware that the neighbours’ meeting had to be held prior to consideration by Committee of the Whole.
ACTION - LJ will follow up.
vi.    Need more work on advocacy for RNA plan - "Density confusion" - Currently open to divergent interpretation. Needs thoughtful consideration. Consult with Lloyd Ollila, talk to Brian Sikstrom to ensure clear definitions.
ACTION - LU(z) have a progress report for September meeting.
vii.    Business Process Review workshop - LJ attended.
•    Report will come out January 2009.
•    Mike McCliggot, Asst. City Manager is champion,
•    Goal: Efficient and effective service delivery.

•    Communications
Newsletter - content dribbling in - Photographs, notices and some articles.

•    Membership
Currently 131 members.
ACTION - send any new resident info to Dave Clark for welcome packages.
ACTION - Send Member list to JW for reconciliation of fees paid
ACTION - If members list an email address, then add them to the list serve, by notice to Catherine Spencer, with a copy to John Edwards.

•    C.A.N. –
•    City trust fund - housing successes.
•    Ellis Park housing proposal. Process questioned.

•    CALUC
•    Allison Myers, DM will develop a survey for developers, to determine how they view local processes. There is a need to ensure that blasting impacts are considered explicitly in procedures.

•    Social – proposed summer event
i.    Craigdarroch Castle grounds may be under renovation. Would require Castle staff, Portable bathrooms. Will discuss at their upcoming Board meeting.
ii.    Government House may host the event August 4th, in conjunction with BC day.
Motion: (DC/DM) to increase the budget for this event to a maximum of $1000.     Carried

4.    Correspondence
•    Request from property management company who would like to be on the email list.
Motion: (JW/WP) That the RNA, in consultation with other CA's, investigate the possibility of holding an all-candidates meeting prior to the election         Carried
ACTION: BJ will initiate a discussion. Contact is Patty Stockton.

•    Graffiti - BC Hydro will now give you paint and funds to address grafitti

5.    Business Arising
JW attended a Police Board event for Neighbourhood and community associations – details in a newsletter article.
•    Theme - municipality bears an unfair burden of the Greater Victoria caseload. Highest caseloads in BC - 50% of perpetrators are not municipal residents.
•    Letter writing campaign to Solicitor General.
Motion: (DM/DC) That JW draft a letter to be sent forward by RNA regardless of how many NAs sign on.        Carried

Close of meeting –
Motion to adjourn (JW/DC) at 20:33        Carried