ROCKLAND NEIGHBOURHOOD ASSOCIATION
Meeting
of the Board of Directors
1401
Rockland Avenue
June
8, 2016
Present:
Janet
Simpson (JS), Bob June (BJ), Dave Clark (DC), John Edwards (JE),
Marc Hunter
(MH), Lawrence Bortoluzzi (LB), Stephen Roughley,
Absent:
Sue
Simpson (SS), Norman Clark (NC), Dave McWalter (DM), Vanessa
Dingley
Guests:
Pamela
Madoff, Aimee Botje
Meeting called to order at 19:00
·
Agenda
o Motion
to
approve(LB/SR)
§ Amended
to
include under New Business:
·
Director appointment,
·
Editorial oversight on
newsletter content
·
Back-up for secretary
·
Back-up for Treasurer
·
Back-up for PO Box
·
Posting Reports
·
Bylaw amendments
§ Approved
as
amended
·
Minutes of May 11, 2016
o Motion
to
approve(JE/DC)
§ Approved
·
Councillor’s Report (PM)
o Topics
are
included in the June Update of Rockland-What’s Happening in your
Neighbourhood and include:
§ Pop-up
meetings
for Parks Master Plan, and Crystal Pool future
§ Community
and
land Use Committee Process Meetings
§ Regulation
of
Medical Marijuana Outlets
·
Presenting difficulties, as
there are already
30+ dispensaries e.g., how will proximity requirements be decided?
·
BJ: VCAN opposed to
regulation through rezoning;
rather, use temporary permits.
·
PM such permits are for 3
years, with an option
for a single 3 year extension.
§ Great
Neighbourhood
Grants – new deadline for applications is July 24
§ Demolition
and
Tree Removal Permits
·
Staff is working to
incorporate these into
“PlaceSpeak” notification system
o Stanley
Avenue
Proposal
§ Council
heard
the presentation, now PM and others are working on a path to
mitigation.
They will submit their analysis to staff for consideration.
o Regulation
of
Air B & B, and Uber are to be considered tomorrow by
Council.
§ SR
working
on Provincial level committee
§ Two
issues
– tax revenue and associated protections, and the impact on
housing
availability, especially for service industry workers.
·
New Business
o Board
vacancy
Motion (BJ/LB) to
appoint Aimee
Botje to the board.
Carried,
unanimously
§ BJ
–
be thinking about recruitment of new board members for next year
o Editorial
oversight
on newsletter content
§ There
is
currently no policy regarding newsletter content, but it is
distributed by
the list serve, the policy of which states that will not be used
to express
personal opinions.
§ Articles
that
support the goals of the constitution are acceptable
§ The
newsletter
seeks to build both awareness and engagement.
Motion (DC/AB)
The
communications Chair review the content of the newsletter before
it is
published, and flag questionable articles for peer review by the
Board.
Carried, unanimously
o Back-up
for
secretary
§ SS
concerned
that her periodic absences are creating undue hardship on her
back-up. DC assures her that that is not the case. Taking notes
during the
meeting is a small portion of the overall duties of secretary.
o Back-up
for
Treasurer
§ NC
wishes
to resign as Treasurer.
§ JE
suggested
as replacement for the duration of the year. Thanks to Norm, and
acknowledgement of the innovation and diligence he has brought to
the position.
Important to document his procedures and ensure a smooth hand-off
to his
successor.
o Back-up
for
PO Box
§ IM
primary
responsibility handed over to VD for the summer
o Posting
Reports
§ New
procedure
of submitting committee reports to board members prior to board
meetings is working well, but need to capture the main points in
the minutes
for the benefit of the membership and other interested parties.
§ Suggest
that
committee chairs submit a two-part report: first, a bulleted
summary for
the minutes, followed by background details for the benefit of the
board and
committee members.
o Bylaw
ammendments
§ JS
review
of constitutions and bylaws of various Associations reveals that
most
have term limits for Presidents, but not necessarily for other
officers and
directors.
§ ACTION
–
add this to discussion at semi-annual strategic board meeting
scheduled for
October.
·
Calendar of important dates
for the summer
o June
CRA
filing, GST rebate application
o July
renew
general liability insurance
o September
board
meeting, renew Heritage Hallmark Society membership.
·
Committee reports submitted
previously
o Land
Use
§ 1745
Rockland
·
Revised proposal calls for
three one-level homes
with flat roofs and basements. Sub-division would create one
panhandle lot with
three stratas. If rezoning is approved, proponent will pursue a
variance
§ 750
Pemberton
o PM
has
meeting with proponent. Current approach is to use the Design
Development
Permit process.
§ 1201
Fort
Street
·
DM and LB attended an
on-site meeting with the
developers, architects and neighbours.
·
Neighbours plan to meet
June 12th to
learn more about process and options.
§ 1737
Rockland
– variance application to address an existing patio.
§ Local
Area
Plan for Fort Street / Oak Bay Avenue corridor will be a joint
Process
with Fernwood Community Association. JS will initiate a discussion
within the
LUC to clarify RNA’s values and priorities, and potential issues
prior to
entering the planning process.
§ City
initiating
policy on density bonus for areas outside of the city core.
·
$5 per square foot for
density in excess of the
Floor Space Ratio of 1:1
·
Revenue generated would
fund amenities in the
affected neighbourhood.
o Communication
§ Web
site
renewal
·
IM and AB will continue to
explore options for
web page design over the remainder of the year. IM will offer
ongoing assistance
to webmaster DH.
o Social
§ MH
has
met with John Hughes to provide additional details on the event
currently
planned for the evening of August 13th. Craigdarroch
Castle Society
has pledged $1000 towards the cost. It will support membership
drives for both
of our organizations. Capacity of the site is 1000.
§ SR
will
assist in developing and implementing communications and publicity
for the
event, linked to publicity for the Yard Sale event scheduled for
the following
weekend.
§ Discussion
–
Keep it family-oriented; entice non-members, renters; craft the
message to
make it inclusive.
§ Motion:
Reiterate
that the featured movie be “Ever After” (BJ/DC) carried
unanimously
o Environment
§ DC
met
with Parks and Recreation department managers Leigh Campbell and
Brooke
Stark, to follow up on their presentation to the board last
November, present
our committee’s Terms of Reference, discuss Local Area Planning
and the
Rockland Greenway signage project.
§ Parks
managers
will set up a meeting between themselves, Rockland Neighbourhood
representatives and City Planning staff to explore the upcoming
LAP process for
Rockland, and how it will address environmental objectives.
§ The
department's
current focus is on the Parks Master Plan, and Parks staff will
be
disseminating information and engaging residents through June
and July. The
Master Plan will serve to guide aspects of the Local Area
Planning (LAP)
process.
o Welcome
§ Two
visits,
with lots more on the horizon, given recent volume of sales.
·
Meeting was adjourned at
20:58 (DC/LB)
·
Next Board
Meeting-September 14, 2016 @ 1401A
Rockland