Rockland
Neighbourhood Association: Minutes of the Board
Meeting of Board of Directors (Approved)
May 9th, 2007
Directors Present: Doreen Mueller, Janet Simpson, Dave Clark, John
Weaver, Steve Peace, Mitch Hammond, (later) Wayne Poohachoff
Regrets: Henry Phillips, John Edwards,
Guest: Bea Holland, Steve Gauley, Mark Hornell
Summary of decisions and action items:
• SP will coordinate delivery of hard copy
newsletters in September
• JS will draft a counter-proposal for the Woodland
Garden lease
• JS will draft a letter to City and Hydro re Robleda
tree ivy issue
Meeting called to order at 19:03
1. Agenda: Motion
to accept (as amended): (JW/MH)
Carried
• Add:
o Neighbourhood meeting,
o Meeting with Corey Manton, Arborist
o Robleda tree
• Delete: discussion of bonus density
2. Minutes of April 11th 2007
Motion to approve as amended (JW/SP)
Carried
Change #6 from New Business to Business Arising from the minutes.
Change wording in New Business to “SP will identify on a map the homes
of existing members, so that canvassers only attempt to recruit
non-members”.
3. Councilor’s report –
• Appreciates RNA’s communications systems.
• Information session on secondary suites – general
support, and less concern over parking than was anticipated.
• Presentation from Craigdarroch Castle Society to
the Committee of the Whole – request for transfer of the access route
from Craigdarroch Road will be considered by staff
4. Presentation by Community Planners - Steve Gauley,
Mark Hornell
• 5 staff, most are new
• Focus is on Downtown Plan update
• SG is looking for connections between community
plans and the Official Community Plan, policies, zoning bylaws.
• Meeting June 6th to determine stakeholders’ issues,
successes.
• Will review best practices from other jurisdictions
and develop an information document leading to terms of reference for
the neighbourhood planning program.
5. Correspondence
• Letter from Boorman’s – quote for Directors’
liability insurance is $750/year.
• Copy of letter from Robertson to city re:
Montgomery Ave. development
• Linda Hannah – new resident may volunteer for RNA
board
• Randall Walford may volunteer for RNA board
• Invite from Urban Development Institute Lunch May
16th
• City Planners meet LUC chairs May 10th – DM will
attend for MH
• Copy of letter from EMR to Planning Committee re:
secondary suites
6. Telephone Calls, email.
• Patricia Kidd response to email on 1322 Rockland
status
• Gail Price-Douglas – deadline for Community Arts
grant applications extended
• City website now includes public hearings and other
notices
7. Business arising
• FH information on liability insurance,
MOTION (DM/WP) that the RNA enter into contractual arrangements with
Axa Pacific Insurance at a cost of $750 to provide Director’s Liability
Insurance, subject to confirmation that the City will cover the annual
cost. CARRIED
• JW followed up with Craigdarroch Castle Society.
The difference between our donation and the receipt is the annual cost
of our Corporate Membership fee.
• DM applied for the base grant
• DC applied for a matching grant for a web-based
atlas of Rockland.
8. New business
• Neighbourhood Meeting June 26th, 7PM to 9PM;
o MH will delegate speaking duties to another
committee member
o Status of LUC applications
o Summary of Secondary Suites issues
o Presentation of web-based atlas concept
o Send an email now to set the date; details to follow
• September target date to develop partnership
proposal to acquire trees for planting in Rockland
9. Committee Reports
Communications
• a newsletter in September. For those without
e-mail, volunteers to deliver hard copy version. SP will coordinate
• JW presented a list of City Workshops – next one
concerns Village Centres
• Web page updated with garden photos
Membership:
• 160 members in 120 households; few in apartments.
• Canvassing has produced new memberships
• SP has marked member households on a map for use by
membership canvassers
CAN
• Theme for most recent meeting was “Nurturing the
Neighbourhood”
Traffic
• Meeting attended by HP – forwarded concerns to the
City
Garden
• Some proposed lease terms were new and
unreasonable. JS will draft a counter-proposal
• Robleda tree on City property is suffering from
English Ivy. JS will draft a letter to City
Land Use Zoning
• Met with Craigdarroch Care Home re: proposed
renovation and parking. Neighbour supports the work as it will
harmonize sequential additions
ACTION MH will review the requested variances and proposed parking
surface (permeable?) and draft a letter for the Board’s consideration.
Treasurer’s report – balances as of March 31 2007:
• General Acct $7111.39
• Base funding $2410.55
• Garden $6801.82
• Walking Tour $1501.22
10. Close of meeting -
Motion: To adjourn (DC/MH)
Carried