Rockland
Neighbourhood Association: Minutes of the Board
Meeting of Board of Directors
April 9, 2008
Directors Present: Doreen Mueller, Janet Simpson, Dave Clark,
John Weaver, Jurgen Mitbrodt, Richard Cane, Lois Johnson, Jarren
Butterworth, John Edwards, Bob June, Wayne Poohachoff
Summary of decisions and action items:
• Motion that the Board support the LU(z) intention
to develop a proactive vision or scenarios for uses of 1322 that
would be attractive to the owner.
• Motion that the RNA support the special events
celebration schedule dated March 18, 2008
• Motion that the RNA board members accept the
conflict of interest document as an agreement between us, and initiate
a project to incorporate it into the bylaws over the coming year.
• Motion To move the management information document
out of draft and post it to a secure area of the web site, where it can
be accessed by board members.
• Motion that the RNA become community partners with
Fernwood Community Association in their Community Well Site.
• Action JS will draft a response to the city
regarding the lack of a study of traffic impacts of proposed
development at 1322 Rockland.
• Action Request that the traffic committee give us
new report of traffic volumes
Meeting called to order at 19:05
1. Agenda
Add: Social Committee
Add: New Business – committee status and membership
Move: Correspondence to the end of the agenda.
Merge all communications (letters, email and telephone conversations)
Motion To accept agenda as amended. (JS/DM)
Carried
2. Minutes of March 12th 2008
- change Treasurer’s report to read: “Close Base
Funding account and move the proceeds to the General account”
- change CALUC process. – If a major change in the
plans occurs between our community meeting and the presentation to the
community of the whole there should be another community meeting.
Motion to approve minutes as amended. (DC/DM)
Carried
3. Committee Reports
• Land Use (zoning) –
i. Would like to work to create a vision for public
use of 1322 Rockland that would be financially attractive to the
present owner.
Motion (DC/JW) that the Board support the LU(z) intention to
develop a proactive vision or scenarios for uses of 1322 that
would be attractive to the owner.
Carried
ii. Meeting scheduled with Verrinder Ave. owner to
discuss concerns
iii. LUz develop a package of information and
templates (e.g., standard form for immediate neighbours to ensure that
developers have made contact; neighbour sign-off) for developers -
CALUC has rep of UDI who is developing such a package and a course. (so
wait to see what develops, and have RNA contribute to the content.
iv. Expectation for full-size plans to each member of
the LUC for major developments
• Communications
i. DC will forward minutes to webmaster.
• Membership
i. Heather Grampp will take over membership and
welcome, reporting to the board through DC.
ii. SP will transfer information and files.
• C.A.N. - DM completed the survey on behalf of the
RNA. CAN has reviewed the feedback received.
• Garden
i. Students from Mt Doug are volunteering – part of
their commitment to community service.
ii. Bill Birney is taking photographs through the
seasons
iii. Covenant in progress
• Social – proposed summer event
i. Investigate tent rentals
ii. Would like a list of potential volunteers
iii. Empress Hotel may have access to croquet sets
4. Councilor’s Report
• Planning Department has scheduled a meeting for
April 29 – a follow up to the community neighbourhood development
project meeting - (DM was our rep)
• DM - could CALUC committee see the report updating
procedures and other recommendations before it goes to the committee of
the whole? (BH will investigate)
5. Business Arising
• Joan Crescent Parking - RC presented a chronology
of communications and meetings, and recommended option 4 – to pursue
special event status for regularly scheduled Friary events. Castleview
Daycare concurs.
Motion (RC/DC) That the RNA support the special
events celebration schedule dated March 18, 2008
Carried
• Conflict of Interest – The Code of Conduct for the
Hallmark Society includes statements that cover conflict of interest
Motion (DM/BJ) That the RNA board members accept this as an agreement
between us, and initiate a project to incorporate it into the bylaws
over the coming year. Carried (unanimously)
Discussion - this is required to ensure that the insurance actually
covers board members in the case of a conflict of interest.
• Langham Court - public hearing went through
• Shell Station - MH will follow through on the
communication
• Traffic impact resulting from proposed 1322
development is too small for traffic study small. Posted speed limit of
30 also reduces risk.
ACTION - JS will draft a response.
ACTION - Request that the traffic committee give us new report of
traffic volumes (volume count) on Rockland Roads, to help us determine
trends, variance.
6. New Business
• 2008 management information
i. Objective is to document the board and committee
roles, procedures, contacts etc. (“corporate memory”) across the years,
over and above what is captured in the constitution, bylaws, Rockland
plan and web-based minutes.
Motion (DM/JW) To move the document out of draft and post it to a
secure area of the web site, where it can be accessed by board members.
Carried.
• Fernwood Community Well Site
In 1858 the waters of a spring (Springridge) were considered a public
resource.
In 1866 the Act of Union had a clause that the Hudson’s Bay Company
give to the Crown all of Vancouver Island except the well.
The Fernwood Community Association was recently awarded a grant to
drill and line a well, test the water for quality.
The water may be used for ceremonial purposes, and as an emergency
water supply.
There will be Public forums, and invitations to attend a celebration.
Fernwood requests that the RNA become symbolic community partners.
Motion (DC/JW) that the RNA become community partners with Fernwood
Community Association in their Community Well Site.
Carried
7. Correspondence
• none
Close of meeting –
Motion to adjourn (JW/DC) at 20:42
carried