Rockland
Neighbourhood Association: Minutes of the Board
Meeting of Board of Directors
March 14th, 2007
Directors Present: Doreen Mueller, Janet Simpson, Dave Clark, John
Weaver, John Edwards, Mitch Hammond
Regrets: Henry Phillips, Wayne Poohachoff, Steve Peace
Observer: Ben Clark
Summary of decisions and action items:
• DC Change the minutes template to separate
observers from guests
• DM to contact City with suggestion to suspend
delivery of City Council minutes.
• DM to initiate the application for Base Funding
Grant
• MH liaise with Frank Hess to pursue both Liability
Insurance and Conflict of Interest Guidelines.
• JS send the Garden Committee’s response to Kathy
Summers.
•
Meeting called to order at 19:10
1. Agenda: Motion
to accept (as amended): (JW/DC)
Carried
(Minutes of January 10th; Minutes of February 21st).
2. Minutes of January 10th 2007
Motion to approve (as amended) (JW/DC)
Carried
Discussion – change the minutes template to separate observers from
guests
3. Minutes of February 21st 2007 –
Motion to approve (as amended) (JW/DM)
Carried
(JW did not attend)
4. Draft minutes of the Annual General meeting,
February 12th, 2007
Motion to post on the web site (JW/DC)
Carried
5. Correspondence
Motion (DM/JW) Whereas the minutes of City Council meetings are
available on the web, and there is a cost associated with printing and
mailing those minutes, that the board send a message to City Council
requesting that they stop sending paper copies of those minutes to the
Rockland Neighbourhood Association.
Carried
Resident expressed thanks for the email notices.
Another resident wants Rockland at Oak Bay considered for “gateway” as
well as Rockland at Cook.
6. Telephone Calls, email.
DM received call from an aging resident suggesting a bench be located
on the boulevard of St. Charles near the crest of the hill at Rockland,
so that walkers carrying groceries have a rest stop..
DISCUSSION: Any suitable location on City property? Funding from Parks,
through Greenways, by donation?
Call from Allison Meyer – there are no RNA registrants for the upcoming
meeting on the Parks strategic plan.
7. New Business
1. Renewal of lease on the Woodland Garden. Report to
Bob Whiffen, City Property Manager. Include the explicit responsibility
of the City for removal of snow and ice from the adjacent sidewalks.
Motion (DC/JS) That the RNA Board act to renew the lease on the
Woodland Garden site.
Carried
2. Matching Grants – due May 1st.
o Base Grant
o Greenways Grant possibilities:
• Lotbiniere traffic arbour
• Historic Guide
• Vision Mapping
• Tree inventory
• St. Charles bench
o Matching Grant possibilities:
• Historic Guide
• Vision Mapping
• Tree Inventory
o Fine Arts Grant
• Community Arts
(MH arrives, BC leaves)
3. Recorded Votes
Motion (DC/DM) that the Board request that Frank Hess proceed to seek
potential carriers and obtain cost estimates for professional liability
insurance for Board directors, and report back to the April 11th RNA
Board meeting. Carried
Motion (DC/DM) that the Board request that Frank Hess develop a
proposal for conflict of interest guidelines and report back to the
April 11th RNA Board meeting.
Carried
Motion (DC/DM) that the 2007 Board confirm the previous Board’s motion
that requires recorded votes for all Board motions that deal with Land
Use zoning, CALUC guidelines and development issues.
Carried
4. Revised Membership Form to incorporate privacy
options (Tabled until April)
8. Committee Reports
• Communications – John Weaver is now handling all
aspects of email notices.
– Don Hamilton is confirmed as Webmaster
• Garden – Janet Simpson and committee met with Kathy
Summers presented Craigdarroch Castle Society’s long-term vision for
the slope that includes the Woodland Garden site. Through property
acquisition and landscaping they hope to recreate an open
woodland with clear views to the Castle from Fort Street.
DISCUSSION: The board reviewed and approved the garden committee’s
response to Kathy Summers.
• Land Use Zoning
• Mitch Hammond scheduled to meet with new
planner Stewart Galley
• CALUC process review period feedback will be
collected either before June or after August. Allison Meyer will
coordinate Planning Department report to City Council.
• Anticipated a steep increase in development
applications to avoid possible Development Cost Charge increase. City
may have to reallocate staff resources to deal with this volume.
9. Close of meeting -
Motion: To adjourn (DC/MH)
Carried