ROCKLAND
NEIGHBOURHOOD
ASSOCIATION
Meeting of the Board of Directors
1401 Rockland Avenue
March 12th, 2014
Directors Present:), Janet Simpson (JS), Norman Clark (NC), Bob June (BJ), Dave Clark (DC), Jane Wheatley (JW), Ian Mayhill (IM), Stephen Roughley
Guests: Councillor Ben Isitt (BI),
Regrets: Vanessa Dingley, Marc Hunter
Summary of motions and actions:
Motion –
Invite
MR to make a presentation to the board concerning opportunities
for
interpretive signage.
Action –
Send out
announcement of Fairfield Community Association fundraising gala
April 5th
at Art Gallery of Greater Victoria.
Action – distribute results of the previous strategic planning exercise, circa 2005.
Meeting called to order at 19:04
Motion to approve agenda as revised (BJ/JW) Carried unanimously
Motion to approve minutes (DC/JW) Carried unanimously
Motion to approve draft minutes for posting (JW/NC) Carried unanimously
· New city manager.
· Land Swap with Province of BC
o Crystal Garden - Positive cash flow for City.
o Plus Ship Point property – lots of potential for public amenities.
o Province got Harbour Road shipyard lands - some restrictions in place to keep it in Marine Industrial.
o Jawl/Concert will buy the Southgate parcel surrounding Queen’s Printer – rezoning hearing March 13th. To allow for office space that will be leased back to the Province.
· Grandfathered entitlement for occupancy thresholds for 1422 Rockland; City will back off on requirement for rezoning. Planning Department will release a report soon.
Discussion around density/amenities packages – policy, formulas and thresholds are being developed for areas outside of the downtown.
· AGM feedback
o 10 minute break could be longer; there was good interaction that was cut short.
o Presentation was well done, and a model for others to undertake sensitive redevelopment and restoration
o IM – maintaining heritage aspects – how strongly do board members feel about efficiency upgrades? –
· Canada Post suggestion being considered by City
· Trifold brochure – JS, VD, EN are on working group.
· Budget process proposed by NC last year
o NC presented a draft budget
Secretary
· DC will continue as Secretary with assistance from VD.
Communications
o SR
will
assume Communications Chair, liaising with Newsletter, webmaster
and List
serve administrator.
Land Use
o BJ will Chair, (JS, JW, LJ, IM, SR on committee)
Social.
·
BJ will chair, and look to
others to initiate
events – block parties, speakers, etc.
Traffic
· NC will chair
· RNA is hosting the next meeting of the Community/Neighbourhood Association Transportation Strategy initiative.
Woodland Garden
o JS will chair
Environment
o DC
will
chair
o Greenways,
Tree
Preservation Bylaw review, Storm Water Utility review and
education
Membership and Welcome
· CS will chair membership, reporting to the board through secretary.
· EN, SS will comprise the Welcome committee
Safety – (Emergency Preparedness / Block Watch)
o No assignment at present
·
Signage
proposal – Rockland resident Matthias Reinicke has interest and
expertise in
developing and installing interpretive signage relating to
history of the
neighbourhood. Proposes a series of small interpretive signs.
Could link to
existing, Heritage tours, greenways, etc. (SR) Messages and
priorities could
fall out of a strategic planning exercise.
Motion
to invite MR to make a
presentation to the board.
(BJ/DC)
Carried
unanimously
ACTION
DC extend an invite to MR.
·
Recognition
Award for community service, or for action that contributes
positively to the
goals of the Rockland Plan. Link as incentives for achieving
strategic goals
and objectives.
·
GST
Rebate for public bodies – Monies received $1042
·
Member
cards – (discussion)
·
Bank
signing officers – Add Bob June to the list.
·
Community
Association Network – transportation strategy. RNA will host a
meeting in
April.
·
Fairfield
Community Association is raising money for community programs at
AGGV Gala,
April 5th.
o ACTION –CS send out
notification to list serve.
·
Grant
Applications
o March 31st
deadline for grant
applications – celebrations, greenways,
·
Strategic
planning
o find a facilitator to
guide the board through a
strategic planning process
§ Message to list serve
to see if there is volunteer
expertise in facilitation of strategic planning.
o revisit what we did 8
years ago.
§ ACTION DC pull out the
historical documents from
last session.
ROCKLAND
NEIGHBOURHOOD
ASSOCIATION
Meeting of the Board of Directors
1401 Rockland Avenue
March 12th, 2014
Directors Present:), Janet Simpson (JS), Norman Clark (NC), Bob June (BJ), Dave Clark (DC), Jane Wheatley (JW), Ian Mayhill (IM), Stephen Roughley
Guests: Councillor Ben Isitt (BI),
Regrets: Vanessa Dingley, Marc Hunter
Summary of motions and actions:
Motion –
Invite
MR to make a presentation to the board concerning opportunities
for
interpretive signage.
Action –
Send out
announcement of Fairfield Community Association fundraising gala
April 5th
at Art Gallery of Greater Victoria.
Action – distribute results of the previous strategic planning exercise, circa 2005.
Meeting called to order at 19:04
Motion to approve agenda as revised (BJ/JW) Carried unanimously
Motion to approve minutes (DC/JW) Carried unanimously
Motion to approve draft minutes for posting (JW/NC) Carried unanimously
· New city manager.
· Land Swap with Province of BC
o Crystal Garden - Positive cash flow for City.
o Plus Ship Point property – lots of potential for public amenities.
o Province got Harbour Road shipyard lands - some restrictions in place to keep it in Marine Industrial.
o Jawl/Concert will buy the Southgate parcel surrounding Queen’s Printer – rezoning hearing March 13th. To allow for office space that will be leased back to the Province.
· Grandfathered entitlement for occupancy thresholds for 1422 Rockland; City will back off on requirement for rezoning. Planning Department will release a report soon.
Discussion around density/amenities packages – policy, formulas and thresholds are being developed for areas outside of the downtown.
· AGM feedback
o 10 minute break could be longer; there was good interaction that was cut short.
o Presentation was well done, and a model for others to undertake sensitive redevelopment and restoration
o IM – maintaining heritage aspects – how strongly do board members feel about efficiency upgrades? –
· Canada Post suggestion being considered by City
· Trifold brochure – JS, VD, EN are on working group.
· Budget process proposed by NC last year
o NC presented a draft budget
Secretary
· DC will continue as Secretary with assistance from VD.
Communications
o SR
will
assume Communications Chair, liaising with Newsletter, webmaster
and List
serve administrator.
Land Use
o BJ will Chair, (JS, JW, LJ, IM, SR on committee)
Social.
·
BJ will chair, and look to
others to initiate
events – block parties, speakers, etc.
Traffic
· NC will chair
· RNA is hosting the next meeting of the Community/Neighbourhood Association Transportation Strategy initiative.
Woodland Garden
o JS will chair
Environment
o DC
will
chair
o Greenways,
Tree
Preservation Bylaw review, Storm Water Utility review and
education
Membership and Welcome
· CS will chair membership, reporting to the board through secretary.
· EN, SS will comprise the Welcome committee
Safety – (Emergency Preparedness / Block Watch)
o No assignment at present
·
Signage
proposal – Rockland resident Matthias Reinicke has interest and
expertise in
developing and installing interpretive signage relating to
history of the
neighbourhood. Proposes a series of small interpretive signs.
Could link to
existing, Heritage tours, greenways, etc. (SR) Messages and
priorities could
fall out of a strategic planning exercise.
Motion
to invite MR to make a
presentation to the board.
(BJ/DC)
Carried
unanimously
ACTION
DC extend an invite to MR.
·
Recognition
Award for community service, or for action that contributes
positively to the
goals of the Rockland Plan. Link as incentives for achieving
strategic goals
and objectives.
·
GST
Rebate for public bodies – Monies received $1042
·
Member
cards – (discussion)
·
Bank
signing officers – Add Bob June to the list.
·
Community
Association Network – transportation strategy. RNA will host a
meeting in
April.
·
Fairfield
Community Association is raising money for community programs at
AGGV Gala,
April 5th.
o ACTION –CS send out
notification to list serve.
·
Grant
Applications
o March 31st
deadline for grant
applications – celebrations, greenways,
·
Strategic
planning
o find a facilitator to
guide the board through a
strategic planning process
§ Message to list serve
to see if there is volunteer
expertise in facilitation of strategic planning.
o revisit what we did 8
years ago.
§ ACTION DC pull out the
historical documents from
last session.