Rockland
Neighbourhood Association: Minutes of the Board
Meeting of Board of Directors
March 12, 2008
Directors Present: Doreen Mueller, Janet Simpson, Dave Clark,
John Weaver, Carrie Greschner, Jurgen Mitbrodt, Richard Cane, Lois
Johnson, Jarren Butterworth, John Edwards, Bob June
Absent: Wayne Poohachoff
Guests: Father Anthony, Mike Siska, Kathy Summers, Kevin Sytsma
Summary of decisions and action items:
o Motion to table Joan Crescent Parking motion
o Motion to merge Matching Funds and Membership
accounts into one.
o Motion to appoint Bob June as RNA representative on
CAN, with Wayne Poohachoff as second rep.
o Motion to create a business card to identify
directors and committee chairs.
Meeting called to order at 19:06
1. Agenda
Add:
Joan Crescent Parking discussion
Financial Report
Motion To accept agenda as amended. (JM/DM)
Carried
2. Parking on Joan Crescent
- Friary (Mike Siska) approached RNA to review their
recommendation that the nearby loading zone apply only Monday through
Fridays, with a 2-hour limit on weekends so that congregants could use
that parking while attending Saturday and Sunday services
- Castleview daycare fears that weekend parkers would
not vacate in time for Monday morning drop-offs.
- City (Richard Adams) plans no changes unless
stakeholders reach a consensus.
- Alternate solution - special event status could
reduce likelihood of ticketing.
- Guests Father Anthony and Mike Siska (Friary),
Kevin Sytsma (Castleview) and Kathy Summers (Craigdarroch Castle)
presented their views.
- Richard Cane presented a comprehensive overview
based on his investigation.
Motion: (DC/JW) That the board endorse Richard’s “option#3”, that is,
on weekends (midnight Friday to midnight Sunday, plus Statutory
Holidays) change the 3 minute maximum to 2 hour maximum.
Discussion: Daycare Centre has no off-street parking, and cannot be
considered residents; enforcement early Monday morning will be a
problem.
Motion (JS/CG) to table. Carried
(Guests left)
Discussion:
- To clarify the process, Committees normally review
an issue, and bring a recommendation to the Board for consideration.
- Propose a time limit for presentations.
- Request for presentations should come to the
Secretary one week in advance of the Board meeting.
3. Minutes of January 9th, 2008
- change $6891 to $6901 in financial report.
- change CALUC process. – If a major change in the
plans occurs between our community meeting and the presentation to the
community of the whole there should be another community meeting.
Motion to approve minutes as amended. (DC/DM)
Carried
Discussion: Action items:
- Shell Station letter sent?
- Draft response on magnitude of 1322 development.
- Lotbiniere letter
MH hard to reach - LUz will follow up.
4. AGM Minutes
- Change #7 – President’s report
- Change #8 – Heibel (in two places)
- For each report, change the mover to the report
writer.
Motion to approve minutes as amended. (DC/BJ)
Carried
5. Minutes of Board meeting February 27th, 2008
Motion to approve minutes. (JS/DM)
Carried
6. Committee Reports
- Land Use (zoning)
• Met last week, defined roles
• LJ is Liaison; JS is correspondence; CG is chair,
managing meeting arrangements, Cottage key, etc.
• Will recruit additional members
- Heritage
• Reviewed 39 heritage properties in Rockland
- Walking Tour
• May divide the “East” tour into 2 parts
- Treasurer’s Report
Motion (JW/DM) to close the Base Funding account and move the proceeds
into the General account. Carried
7. Correspondence
• March 28th meeting on R1B zoning – LJ will attend
• Names of Board members who can access the Cottage
key: DM, DC, CG, JS, LJ.
• Police Board – JW will be our liaison
• CAN – what value to RNA? DM will complete
questionnaire in consultation with SBD
Motion: (DM/DC) That Bob June be appointed RNA representative on CAN,
with WP as second, attending when he is able.
8. New Business
• Conflict of interest draft: - comments by email to
DM, be prepared to sign the document next Board meeting
• Membership Chair – Dave Clark may take this on if
he can get committee support.
• 2008 management information
Motion: (RC/JB) to create a business card (and possibly a name tag) to
identify Board members as RNA directors and Committee Chairs.