Rockland
Neighbourhood Association: Minutes of the Board
Meeting of the Board of Directors
February 27, 2008
Directors Present: Doreen Mueller, Janet Simpson, Jarren
Butterworth, John Edwards, Lois Johnson, Jurgen Mitbrodt, (Previous
Director Steve Peace)
Regrets: Dave Clark, John Weaver, Richard Cane, (Previous Director
Mitch Hammond)
Summary of decisions and action items:
o Motion to require a quorum of 5.
(JM/DM) Carried
o Motion to require a full majority vote re conflict
of interest at the next meeting. (WP/LJ)
Carried
Meeting called to order at 19:06
(Bob June and Wayne Poohachoff arrived at 19:09.)
1. March 12th, 2008 will be the first official
meeting of the new board.
- President’s hope is to keep the meetings to two
hours. Quorum is seven members.
(Carrie Greschner arrived at 19:15.)
- discussion regarding meeting during the summer and
over Christmas.
Motion to require a quorum of 5. (JM/DM)
Carried
2. Correspondence
- emailed correspondence will be forwarded to board
members. Please respond as required.
3. Directors’ Liability Insurance
- We do have liability insurance. John Weaver
has the policy. We will record votes on all land use decisions of
the board (not committee decisions). The issue of polled,
recorded voting will be incorporated into bylaws and the constitution
when someone on the board agrees to take on general updating because of
the costs incurred in making changes.
4. Conflict of Interest
- Directors will be asked to sign off on conflict of
interest at the next meeting. Details will be emailed ahead of
time and are to be read in preparation. Signing off indicates
that you have read and can work under the provisions for this
year. We will vote on this at the next meeting. The plan is
to include the provisions in the bylaws at a future AGM. We will
identify any likely conflicts of interest in individual development
proposals and go to the City to explain rationale for member’s
inclusion on the LUC.
Motion to require a full majority vote re conflict of interest at the
next meeting. (WP/LJ)
Carried
5. Directors are to familiarize themselves with the
Constitution, Bylaws, RNA Plan, and R1A and R1B Bylaws.
- copies are available via links on the RNA website,
at City Hall, and possibly by City mail out
6. Determination of Committee Chairs
Land Use (Zoning): Carrie Greschner, Lois Johnson, and Janet
Simpson (Lois will be the contact chair for the City.)
Woodland Garden: Janet Simpson
Heritage and History: John Edwards and Jurgen Mitbrodt
Communication: John Edwards
Community Association Network: Wayne Poohachoff
Traffic, Safety, and Graffiti: Jarren Butterworth
Constitution and Bylaws: Jarren Butterworth
Social: Bob June
Membership: Richard Cane?
Land Use (Policy): to be determined
(Carrie Greschner left at 20:30.)
7. 1717 Gonzales at Montgomery
- This is an R1A lot considered large enough for a
strata semi-attached duplex. Application was made on January
15th, 2008 for a building permit. Bruce Wilkin is the
designer. Bob Spears and Mini Park are the contacts.
1322 Rockland
- Brian S. will close the file if there’s no response
to his letter to Large and Co. by the end of the week.
8. Notice re the upcoming R1B meeting with Oakland
and Fernwood.