Meeting of the Board of Directors
January 14th, 2009
Directors Present: Janet Simpson, John Weaver, Lois Johnson, John Edwards, Richard Cane,
Regrets: Doreen Mueller, Dave Clark, Carrie Greschner, Bob June
Absent: Jarren Butterworth, Wayne Poohachoff, Jurgen Mitbrodt
Summary action items:
AGM Preparations:
Bob June is reviewing location and costs as well as issuing specific invitations to individuals other than those referred to below.
Bob will ensure that the Mayor and Council members are all invited and will attempt to not duplicate Dave's prior communications with Council.
Doors open 19:00, AGM 19:30. Time frame for meeting is three hours and costs to follow.
Location - Grace Lutheran Church Sanctuary at 1273 Fort Street.
Refreshments availability, cost and logistics to be determined; some voluntary assistance required at AGM for set up.
Future AGM locations: Government House, Victoria Art Gallery or Christ Church Cathedral School were suggested.
AGM Attendees presentations, Presentation(s) will be up to twenty minutes in length.
AGM Keynote Speaker, John Weaver will liaise with Victoria City Police Chief or Mayor Fortin. He will also follow up with the Police Board and rep invitations, specifically with Ralston Alexander.
Dave Clark will invite individual Council members. Noted. Charlayne Thornton Joe will attend Dave has informed me.
AGM RNA Directors Name tags, John Weaver will supply these for visibility purposes, they will indicate RNA Board and /or Committee Chair positions. Please return the holders to John after the AGM.
John Edwards will find out who our new City Hall liaison person is now.
Meeting called to order at 19:05 A quorum was not represented as less than half of the directors were present.
1. Agenda
Motion To accept agenda Carried
2. Minutes of December 10th 2008
Motion to accept minutes Carried
3. Committee Reports
• Land Use (zoning) –
1082 Richmond Avenue, Ex University School site Circa 1908, request for variances - relaxation of front, side and back setbacks,and increase in site coverage. This proposal by Abstract Developments requests that rental units be demolished and 12 new Condominiums be built. Janet Simpson to action letter to Victoria City.
Traffic
Subsequent to a letter of Dec 4th 2008, from Bruce Wilkin Design and with copies to Victoria City, a meeting was held on Dec 17th, 2008 to consult regarding street improvements to the pavement configuration on the Montgomery and Gonzales Street perimeters of the site. Gonzales has no sidewalks along the entire North South length of the Street whereas Montgomery has. This East to West Montgomery pavement was discussed and a reference was made that the developer will construct a Bench for seating on the South West portion of the site for Public use. The Gonzales Avenue North South perimeter has no sidewalks at all. If any changes were made it would cause this site to be the only location on Gonzales with sidewalks and would be counter to the aesthetics of the Avenue. The proposal and a Site plan will be presented at a future date by means of a neighbourhood mail notification and an Open House presentation at the current development, 1717 Gonzales Avenue.
Safety
The issue of Neighbourhood snow and ice clearing was discussed. The City has a bylaw requiring that this is carried out. For those who are mobility challenged especially, this is an important safety issue.
Communications
Letter regarding traffic use of Robleda Avenue, exiting Robleda contrary to legally posted signs. The Street is posted as being a NO EXIT passage. Letter forwarded to Richard Adams, Traffic Technician, City of Victoria.
4. New Business
Treasurer's Quarterly Report, October 1st - December 31st 2008.
General Account 538 Balance $12,514.14.
Garden Account 303 Balance $1,852.28.
Walking Tour Acct 644 Balance $1,501.22.
5. Close of meeting –
Motion to adjourn at 20:40 Carried