Rockland
Neighbourhood Association: Minutes of the Board
Meeting of Board of Directors, January 10th, 2007
Directors Present: Janet Simpson, Dave Clark, Doris Schuh, Susan
Bartol-Drinker, Frank Hess, Ethelyn McInnes-Rankin, John Weaver, Mitch
Hammond, Wayne Poohachoff,
Regrets: Henry Phillips, Linda Foubister, Doreen Mueller, Councilor Bea
Holland,
Guests: His Worship Mayor Alan Lowe, Richard Cane
Meeting called to order at 19:13
1. Agenda: Motion to accept (as amended): (WP/FH) Carried
Add:
• Treasurer’s Report
• Business arising from the Minutes:
o AGM details
• New business:
o Electronics Recycling
o Homelessness Workshop
o Perception that nominating committee “slate” discourages recruitment
of new board members;
2. Minutes of December 13th: Motion to approve (as amended) (EMR/SBD)
Carried
Changes:
• Catherine Spencer (guest) did not attend
• #3 – Land Use (zoning) delete “DS”
• Polled vote – record full names in alphabetic order, not initials
• Traffic - change spelling of Kresse
• Date for AGM February 12th
• Nominating Committee – add that those wishing to stand for
re-election, submit biography or supporting statement.
Discussion: regarding liability insurance – Mayor Lowe suggests that
the board write a letter or e-mail to Rob Woodland, Corporate
Administrator, seeking a copy of the current policy for the board’s
information.
3. Treasurer’s Report
Account balance September 30 balance December 31, 2006
Membership $6467.15 $6279.40
Base $2774.55 $2569.57
Garden $6801.21 $6801.82
Walking Tour $1501.22 $1501.22
4. Councillor's report (delivered by Mayor Alan Lowe)
• Rezoning of Shell Station is pending until the restrictive covenant
regarding hours of operation is settled
• Secondary Suites workshop on January 25th, 9 AM in Council Chambers –
everyone welcome.
Questions:
o Jubilee Traffic Calming – status? – there is a motion to re-open
Chestnut St.
o Mylar coating to address graffiti on Post Boxes? - up to Canada Post
o 1322 Rockland rezoning application status? – no new information
o Zoning bylaw issues – definition of basements, rooftop patios, will
Planning Department address these? – Interpretation of basement
definition hasn’t changed in many years. Should basement be included in
Floor Space Ratio? Suggest that the issue is city-wide and should come
to Deborah Day through C.A.N.
5. Correspondence and E-mails
none
6. Business arising from the minutes
o AGM speaker will be Kevin Key
7. New Business
o Electronic Recycling service provided by Breakdown Recycle on
Devonshire Road in Esquimalt (by donation) Action: add notice to
website or through distribution list.
o Homelessness workshop 7:30 January 18th at Alex Gooden Hall, Pandora
Ave.
o FH raised the issue of a nominating "slate", and stated that although
he is prepared to run for election to the Board again, he would prefer
not to be seen as part of a slate proposed by the nominating committee.
In the ensuing discussion it was pointed out that a nominating
committee “slate” is required by bylaw. The term “slate” has
implications of a group of like-minded candidates that support a
particular position, for example in Vancouver Municipal Elections.
There is a perception that the term and the current process discourages
recruitment of candidates for board positions. Some directors would
rather be nominated from the floor at the AGM than to be seen as part
of a “slate”.
The actual intent is to pre-identify those wishing to stand for
election, to ensure the minimum number of board members is achieved.
The number of candidates put forward for any officer position, and the
total number of names put forward for director is not limited in this
process, but in practical terms, it has always been a challenge to coax
a minimum complement of candidates through this process.
Action: clarify the meaning of the term and the intent in the
newsletter, on the website, and in the preamble to the election process
during the AGM.
8. Committee Reports
Land Use (zoning) –
o No committee meeting last month
o MH would like to work with DM to follow up on Mayor Alan Lowe’s
suggestion and seek consensus from CALUC with regards to seeking
planning staff effort towards addressing zoning bylaw issues, for
example the definition of basements and rooftop patios
o City planners have suggested that if the ownership of 1322 Rockland
changes, the existing development application would be rescinded and a
new proposal would be subject to the recently developed “CALUC process”.
Land Use (strategy) –
No report
Communications
• Several notices have been distributed by e-mail since the last
meeting, including one informing residents of the various drop-off
points for tree and shrub debris resulting from the recent storms, and
another describing a series of free workshops organised by the City and
taking place in 2007. JW asked if this would be an appropriate item to
be included in the next Newsletter. Agreed.
Action: JW will send a summary to LF.
Newsletter -
• Add clarification of the nominating committee process and the term
“slate”. Action: JW will send note to LF.
Traffic
o No report
Safety
o Will prepare a proposal – a motion to the Board to ban Fireworks.
Seek a solution that will address quality of life and safety, without
the loss of fun.
Emergency Preparedness
o Continuing with the weekly routine of emailing out to our list
specific ideas for preparing for emergencies.
Garden –
• No report
Membership –
• New forms are available.
Welcome:
• Helmut Hissen has donated packets of flower seeds to be included in
Welcome packages.
9. Date and time of next meeting (AGM)
February 12th, 2007 at 7:00 pm at the Truth Centre on Fort Street.
Next board meeting at the call of the president.
10. Close of meeting -
Motion: To adjourn (JW/DC) Carried