ROCKLAND NEIGHBOURHOOD ASSOCIATION
Meeting
of the Board
of Directors
1401
Rockland Avenue
January
8th,
2014
Directors
Present:
Janet Simpson (JS), Norman Clark (NC), Bob June (BJ), Dave Clark
(DC), Robin
Gubby (RG), Alix Campbell (AC),
Guests: Vanessa Dingley (VD)
Regrets: Councillor Ben Isitt (BI), Jane Wheatley
(JW)
Absent: Tamsin McIntosh (TM)
Summary of motions and actions:
Motion –
DC prepare a draft
for Presidents signature,
regarding location of community mailboxes
Action – Work on developing
a tri-fold brochure on
the RNA – JS, VD, EN
Action – NC renew our membership in the Art Gallery
Action –
various
tasks
associated with the AGM
Meeting called to order at 19:04
Motion to
approve agenda as
revised
(RG /DC)
Carried
unanimously
Motion to
approve minutes
(DC/RG)
Carried
unanimously
·
ACTIONS
Completed – AGM speaker (VD); Recruit nominating committee (JS)
·
Brochure
o
Robin
prepared information for promotion and recruitment – 10 ppt
slides for the
blockwatch meeting. Could be accessed from the web page.
o
Trifold
brochure based on this information – 6 columns front and back,
with greater
concentration of text, less photos. – EN, VD, JS will move this
forward.
o
Good
points – public safety, views of website, direct links to
letters, etc.
·
Recruit Association
Member to assist with
desktop publishing.
·
AGM
Planning
o
Booklet
completion, RSVPs (JS, RG, BJ)
o
Taking minutes (BJ) Help to
identify speakers,
movers and seconders from the floor.
o
Registration Table (JW)
o
Social – assist BJ with
refreshments
o
A/V requirements (VD to
talk to HN)
Communications
o Winter
Newsletter
went out. – February 15th next deadline.
Land Use
o 1322
Rockland.
§ Legal
action
in progress. Owner challenging City’s requirement for rezoning to
increase allowed number of units.
§ Occupancy
level
questions are tabled until legal action is resolved.
o 1082
Richmond
- current proposal is 4 stories, 2:1 FSR, fewer units.
o 1745
Rockland - panhandle
lot with access off
Richmond. Developers have been advised R1-A rules apply – also
referred to R5-A
St. Charles, as an example.
Traffic
·
NC organized and summarized
recent
communications with City Staff and identified some systematic
issues. Responses
were timely, but relevance of information was marginal. Evidence
quoted that
speed limits don’t address the safety issue identified. Secondary
impacts on
adjacent streets a likely result of any action on Warren Gardens.
·
Warren Gardens –Solutions
suggested to date have
not been supported by City staff. Suggest incorporating red colour
into speed
signs (as in Oak Bay).
Membership and Welcome
·
No welcome packages
delivered in December
·
165 was total for 2013
·
AGGV membership renewal
o
ACTION – renew (NC)
·
JS spoke with Richmond
Avenue resident to
explore parkland opportunities.
·
JS tracking down GST rebate
·
Posting
minutes to the web.
o Current practice stems
from balancing Personal
Information protection with transparency and accountability.
Directors’
liability insurance and requirement for a polled vote on all
motions came into
effect at the same time.
o Discussed
vulnerabilities associated with explicit
minutes.
o BJ did a quick scan:
Fernwood, Jubilee, others
post minutes
o Fairfield/Gonzales
posts committee proceedings but
not minutes.
·
RNA
on facebook –ACTION DC approach HE to find out history
·
Vancouver
Vanishes website. –
Any volunteers to
implement? Is Hallmark Society an appropriate home for this
initiative?
·
Community
mailboxes
o Is there an opportunity
for the City to proactively
determine appropriate locations for community mailboxes?
§ Given Canada Post’s
decision to move all mail
delivery to Community Post Boxes, and the City’s commitment to
promoting
walkability and positive social interaction, we encourage the
City to be
proactive in working with Canada Post to determine appropriate
locations for
these new service nodes.
·
The
intersections of greenways should be given primary consideration
as candidate
locations.
·
Small
Urban Villages and other locations along greenways should also
be given
priority.
§
Motion
(DC/RG)
That DC prepare a draft for Presidents signature
Carried
unanimously
o
·
Discussions
concerning recruitment of under-represented demographics into
the Association.